Launch Day Checklist for Staff & Volunteers

Friday, October 2, 2026, 10:00 AM – 3:00 PM · 2700 Finley Rd B, Irving, TX. Let's walk through this together. TangerineMed's clinical lead finalizes medical items and quantities based on services offered and expected attendance.

Bear Creek Church

Rooms, tables, chairs, signage, restroom supplies, facility access, membership verification, and hospitality.

TangerineMed

Clinical equipment, medical supplies, clinical staffing, patient records, consent forms, testing, medications, medical waste, and emergency clinical readiness.

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1. Check-in and administration

Shared

Appointment roster and secure check-in device
Church membership verification or approved discount-code process
Patient registration, consent, and privacy forms supplied by TangerineMed
Pens, clipboards, printer, paper, and spare ink
Payment terminal for nonmember visits
Guest Wi-Fi details and backup internet hotspot
Signs: clinic entrance, check-in, waiting area, restrooms, and exit
Staff name badges
Interpreter arrangements, if needed

2. Furniture, privacy, and room setup

Church

Check-in table and waiting-area chairs
Private consultation/examination rooms
Exam table or portable examination couch
Clinician desk and chairs
Privacy screens
Exam-table paper or disposable covers
Accessible route for patients using wheelchairs or walkers
Adequate lighting, outlets, and extension cords secured against tripping
Secure storage for supplies and patient information

4. Infection prevention and waste disposal

TangerineMed

Procedure masks and PPE appropriate to planned services
Tissues and no-touch trash cans with liners
Approved surface disinfectant and equipment-cleaning supplies
Paper towels and cleaning gloves
Sharps containers wherever needles or lancets are used
Biohazard waste containers, if applicable
Arranged medical-waste removal
Spill-cleanup supplies
Cleaning checklist for rooms between patients

5. Testing and treatment — only if included in launch services

TangerineMed

Glucose meter, test strips, lancets, and control solution
Approved point-of-care test kits and quality-control materials
Specimen cups, labels, collection supplies, and biohazard transport bags
Pregnancy or urine-testing supplies, if offered
Wound-care supplies, if offered
Medications specifically authorized by the clinical lead
Required secure storage and temperature monitoring
Laboratory pickup or specimen-transport arrangements

6. Emergency readiness — clinical team to confirm

Shared

Accessible AED with working battery and unexpired pads
Emergency equipment and medications appropriate to services
First-aid kit
Written emergency response plan and designated roles
Working phone and posted facility address for calling 911
Clear ambulance access and unobstructed exits
Staff and volunteers know the AED location and emergency procedures

7. Patient information and follow-up

TangerineMed

Visit summaries and care instructions
Prescription and referral process
TangerineMed contact information
Follow-up appointment instructions
First- and third-Friday clinic hours handout
Clear explanation of what the free or $39.99 visit includes, and any extra charges

8. Staff and hospitality

Church

Drinking water for patients and staff
Staff snacks or lunch
Staff restroom access
Phone chargers and spare batteries
Opening and closing checklists
Named contacts for the church, clinical team, facilities, and IT

For ordering: count disposable supplies by expected patient visits, then add a reasonable reserve. Confirm the patient estimate, exact services, and who brings each item before launch day.

Emergency disclaimer

This program is not for emergencies. If you have chest pain, severe shortness of breath, signs of stroke, severe allergic reaction, uncontrolled bleeding, suicidal thoughts, or any life-threatening condition, call 911 or go to the nearest emergency room.

Launch Day Checklist

1. Check-in and administration

2. Furniture, privacy, and room setup

3. Basic clinical equipment

4. Infection prevention and waste disposal

5. Testing and treatment — only if included in launch services

6. Emergency readiness — clinical team to confirm

7. Patient information and follow-up

8. Staff and hospitality

Emergency disclaimer